Event planning requires meticulous organization and coordination. With the right tools at your disposal, being an event planner becomes a lot easier and more efficient. Here are 13 must-have apps that can help event planners stay organized, manage tasks effectively, and ensure that every event runs smoothly. Whether you're planning a corporate gathering, birthday party, or wedding, these apps are designed to streamline the planning process. From managing guest lists to scheduling tasks and overseeing budgets, the right app can act as a planner's best friend. Explore these tools to find the best fit for your needs, as these advancements in technology can significantly enhance productivity and communication, helping you to deliver memorable events for your clients or loved ones.
A portable charger is an essential tool for any event planner on the go. This handy device ensures that phones and tablets stay charged throughout long event days, keeping planners connected and able to manage tasks without interruptions. It's a thoughtful gift that combines practicality with utility.
An Event Planning Organizer Journal is a perfect gift for event planners seeking a tangible way to manage their tasks. This journal typically includes sections for budget tracking, guest lists, timelines, and vendor contacts, allowing planners to keep everything in one place. It's ideal for those who appreciate a structured approach and love to jot down notes during meetings.
Party Planner Organizer Book: Notebook Journal For Event Management - Birthdays, Weddings, House Parties, Holidays & More
$6.99
Party Planner and Event Organizer Notebook: Event Planner Organizer, Holiday Party Planning Management, Calendar, To-Do List, Decor Idea, Guest List, ... List, Budget , Gold Star & Black Cover
$6.99
Event Planner Organizer: Holiday House Party, Birthdays and Weddings Event Planning Management Book to Keep Organized. Calendar, To-Do List and Shopping list.
$7.99
Party Time - Party Planning Journal | 8.25 x 11, 112 Pages, fillable pages.Organizes party and event details from guest list, menu, vendor contacts, ... a must have for any party planner and host
$8.17
A customizable planner pad allows event planners to create their own scheduling formats and to-do lists. These pads provide flexibility and cater to unique planning styles. This gift is fantastic for those who enjoy personalization and require a planning system that adapts to their specific event needs.
Lamare Weekly Planner Notepad Tear Off – 52 Undated Weekly Sheets Daily To Do List Notepad, Habit Tracker, Academic Planner Notebook, Daily Work Planner, Productivity Planner Weekly To Do List Notepad
$16.85
Peace of Mind Planner: Important Information about My Belongings, Business Affairs, and Wishes
$12.66
1-Count Knock Knock Best Week Ever Pad, Weekly Planner Pad & To Do List Notepad, 6 x 9-inches (Pastel Edition)
$10.21
Graphique"Today's Plan" Large Notepad, “Today’s Plan” Notepad with 150 Tear-Off Sheets, Perfect Organizing Busy Days, 6" x 8"
$11.99
Noise-cancelling headphones are perfect for busy event planners who need to concentrate in noisy environments. These headphones help block out distractions while working on event details, making them great for anyone who values focus and clarity in their work.
JBL TUNE 770NC - Adaptive Noise Cancelling with Smart Ambient Wireless Over-Ear Headphones, Bluetooth 5.3, Up to 70H battery life with speed charge, Lightweight, comfortable & foldable design (Black)
$99.95
3M Pro-Protect + Gel Cushions Electronic Hearing Protector, Noise Reduction Rating (NRR) 26 dB, Bluetooth Ear Muffs, High-Fidelity Speakers & Integrated Microphone, Premium Gel Cushions (90545-SIOC)
$78.57
ProCase Noise Reduction Safety Earmuffs, SNR 34dB Noise Cancelling Headphones for Adults Kids Autism, Adjustable Sound Proof Hearing Protection for Shooting Mowing Construction -Red
$18.99
3M WorkTunes Connect Hearing Protector with Bluetooth Wireless Technology, 24 dB NRR, Hearing Protection Safety Earmuffs
$48.25
An elegant business card holder is a stylish gift for networking event planners. It not only keeps contacts organized but also makes a great impression during meetings. Choose one made of quality materials for a sophisticated touch that enhances professionalism.
Design International Group Mesh Business Card Holder, Silver (28510)
$4.83
CTW Vintage Pressed Metal Business Card Holder Black (530167)
$27.74
Kantek Clear Acrylic Business Card Holder, Fits 80 Business Cards, 4.1" x 1.9" x 2.1", Non-Skid Feet, Desk Accessory, Office Display
$8.02
WUDN Wooden Business Card Holder Wallet, Holds 20 Cards, built with Stainless Steel and Real Wood
3 sizes
A virtual reality presentation tool offers event planners an edge when showcasing concepts to clients. This technology allows for immersive presentations that can help clients visualize the event setups in an engaging way. It's a unique gift that aligns well with modern event planning.
Presentation Clicker Wireless Presenter Remote USB Control Powerpoint PPT Clicker, Laser Pointer RF 2.4GHz Presenter Remote Google Slide Advancer Powerpoint Clicker for Computer/Laptop/Mac/Keynote
$9.99
Kensington Wireless Presenter with Red Laser Pointer (K33272WW)
$28.98
Presentation Clicker Wireless Presenter Remote USB Control Powerpoint PPT Clicker, Laser Pointer RF 2.4GHz Presenter Remote Google Slide Advancer Powerpoint Clicker for Computer/Laptop/Mac/Keynote
$9.99
A personalized tumbler is perfect for keeping caffeine close while on the go. Event planners often work long hours, and having a customized tumbler can make coffee runs more personal and enjoyable. It's a thoughtful, everyday item that adds a special touch.
BJPKPK Insulated Stainless Steel Tumbler, Coffee Tumbler with Lid and Straw, Double Wall Vacuum Travel Mug, Powder Coated Leak-Proof Tumbler Cup,Oasis
2 sizes
Personalized Authentic SB Reusable Coffee Cup 16 Ounces with Lid - Variety of Colors Available - Ships Free - BPA Free Plastic
$16.99
Iced Coffee Glass Cup with Bamboo Lid and Straw - Personalized Birth Month Flower and Name - Gift for Her Birthday, Mothers Day Gift, Christmas, Bridesmaid Gift Ideas
$14.90
Custom Frosted Glass Iced Coffee Cup with Lid and Straw - Gift for Her Birthday, Christmas, Mothers Day & More - Colorful Birth Month Flowers - Add Name with Custom Text
$15.85
A gourmet snack box is perfect for busy event planners who often skip meals in the hustle of planning. This thoughtful gift ensures they have healthy snacks on hand during meetings or while they work long hours. It's a little treat to show appreciation for their hard work.
PackIt Freezable Snack Box, Rainbow Sky, Built with EcoFreeze Technology, Collapsible, Reusable, Zip Closure with Buckle Handle, Great for All Ages and Fresh Snacks on the go
$17.99
Bentgo Kids Snack - 2 Compartment Leak-Proof Bento-Style Food Storage for Snacks and Small Meals, Easy-Open Latch, Dishwasher Safe, and BPA-Free - Ideal for Ages 3+ (Purple)
$17.99
Bentgo Kids Snack - 2 Compartment Leak-Proof Bento-Style Food Storage for Snacks and Small Meals, Easy-Open Latch, Dishwasher Safe, and BPA-Free - Ideal for Ages 3+ (Purple)
$17.99
A subscription to task management software can greatly enhance an event planner's productivity. This gift provides access to tools that help in organizing tasks, setting deadlines, and collaborating with team members effectively. It's an invaluable resource for managing multiple events at once.
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Amazon Dash Replenishment Ready
$199.99
ASUS ProArt B550-Creator AMD (Ryzen 5000/3000) ATX content creator motherboard (Thunderbolt™ 4, dual M.2, PCIe 4.0, Dual 2.5 Gb Lan, DisplayPort/HDMI, USB 3.2 Gen 2 Type-A and Type-C, and RGB headers)
$271.45
Brother HL-L2480DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Amazon Dash Replenishment Ready
$219.99
Smart WiFi Garage Door Opener Remote, Tuya Smart Life App Control, Work with Google Assistant and Alexa, Multiple Notification Modes, No Hub Needed
$26.99
A portable whiteboard is a fantastic gift for brainstorming sessions and team meetings. Planners can jot down ideas, create schedules, or map out event layouts during discussions. Its mobility makes it ideal for planners who are frequently on the move.
Sekisei FB-3108-60 White Board, Meeting Board, Foam Beauty, Notebook Type
$25.57
U Brands Magnetic Dry Erase Board, 35"x23", Silver Aluminum Frame
$25.49
Think Board X Smart Whiteboard Film (Large 24"x36") - Powered by Rocketbook Beacon Technology - Scannable White Board
$39.99
Charles Leonard Dry Erase Board Classroom Pack - Mini Lapboard School Supplies – Set of 12 Two-Sided Plain/Lined Dry Erasable White Boards, 9x12 Inches (35120)
$35.60
A customized event planner toolkit can include essential supplies such as colored pens, sticky notes, and templates. Having a personalized toolkit allows planners to maintain organization creatively, and it shows that you value their work and creativity.
A digital camera is essential for capturing memorable moments at events. This gift is not just a tool for photography; it becomes a way to document experiences and create lasting memories. Choose a model that's practical for event usage, such as one with specific photo features.
KODAK PIXPRO FZ55-BK 16MP CMOS Sensor Digital Camera 5X Optical Zoom 28mm Wide Angle 1080P Full HD Video 2.7" LCD Vlogging Camera (Black)
$119.95
KODAK PIXPRO AZ425-BK 20MP Digital Camera 42X Optical Zoom 24mm Wide Angle Lens 1080P Full HD Video Optical Image Stabilization Li-Ion Battery 3" LCD Vlogging Camera (Black)
$188.99
Digital Camera, Autofocus UHD 4K Vlogging Camera with 32GB Card, 48MP 16X Digital Zoom Digital Camera, Anti-Shake Portable YouTube Compact Point Shoot Camera for Teens Adult Beginner(Black)
$64.99
Kodak AZ401RD Point & Shoot Digital Camera with 3" LCD, Red
$154.99
A well-researched book on event planning can serve as a great resource for professional development. It can provide insights into industry trends, best practices, and new strategies for managing events. This is an ideal gift for those passionate about growing their skills.
The Non-Obvious Guide to Event Planning 2nd Edition: (For Kick-Ass Gatherings that Inspire People) (Non-Obvious Guides)
$17.95
Professional Meeting Management: A Guide to Meetings, Conventions, and Events
$98.85
The Strategic Planning Guide for Event Professionals: How Strategic Events Will: Ignite Your Career, Transform Your Company & Elevate the Entire Meeting Industry
$0.00
Professional Event Coordination
$61.74
What are the best gifts for professional event planners?
The best gifts for professional event planners include tools that enhance organization, like planners, task management software subscriptions, portable chargers, and stylish office accessories.
How can I choose the right gift for someone in event planning?
Consider their specific needs and preferences. Gifts that improve productivity, creativity, or their working environment, such as planners or personalized items, are often appreciated.
Are there any gifts to inspire creativity for event planners?
Yes, gifts like professional event planning books or customizable planner pads can help inspire creativity and provide fresh ideas for upcoming events.
What practical gifts do event planners appreciate?
Practical gifts such as portable chargers, noise-cancelling headphones, and task management tools are highly appreciated because they support the hectic nature of the event planning profession.
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